HCC PTA Spirit Night January 29, 2025 Al

Announcements

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Virtual Audit Guidance-View Here

NEXT MEETING INFORMATION

Next General Membership Meeting

Wednesday January 25, 2025

Atlee High School Auditorium

County Reflections Ceremony

Full Meeting Schedule

LATEST NEWS

1) Virginia PTA Capitol Day

Join PTAs across the state for the advocacy event of your for PTA!

Thursday January 23, 2025

7 am-1pm

You must register to attend!

Registration Link: https://vapta.org/capitol-day/

2) Nominations and Elections Toolkit and Virginia PTA Resources

Nominations Season is right around the corner. Consult our Nominations and Electons toolkit!

TOOLKIT

Nominations Information-Virginia PTA

3) Martys Spirit Night 1/29 ALL DAY~

4)Senior Scholarship

Scholarship Opportunity!

Announcing our HCC PTA Senior Scholarship application!

Application deadline is Sunday March 16, 2025.

Hanover County High School Seniors and Families-Please review carefully for application requirements. This opportunity is open to Hanover County high schools with a PTSA.

Click link below for entire application/requirements: https://bit.ly/3BUqTl2

5)Awards Information-Volunteer of Year/Certificate of Excellence

Please see our Awards Page for more information.

VOY Deadline-3/15

Certificate of Excellence Deadline-4/15/25

Annual Compliance Reminders

1) Financial Review Form and Reminders

Start getting your documents ready now for your unit's summer financial review/audit!

Who can complete the financial review for your unit? (Virginia PTA)

Your Financial Review can be completed by:

1. A Financial Review Committee of at least 3 non-authorized signers appointed by your Executive Board OR,
2. Participate in a Financial Review Swap hosted by your Council PTA OR,
3. Swap books with a neighboring PTA.

2) Compliance 2024-2025

Beginning August 1, 2024, be sure to upload all compliance documents and pay first round of membership dues to ensure compliance and received your Standards of Affiliation letter!

Audit form
IRS 990 Information
Upload confirmation of "ACCEPTED" filing of 990 Postcard or 990 EZ by IRS into Givebacks (formerly Memberhub)
Organizational Structure Form Template
Insurance-Be sure to upload the insurance certificate.

How to Upload These Documents

On your Givebacks Dashboard, go to Compliance>Enter Compliance Submissions.

Once ALL Compliance documents and first dues payment has been uploaded, an SOA letter will be uploaded to your SOA Letter section in Givebacks by Virginia PTA.

3) Other Helpful Compliance Links

Here are a few helpful links if you need an extension to upload your 990 or resubmit a compliance document (once it has been approved by Virginia PTA)

1) 990 Submission Due Date Extension: https://forms.office.com/r/S00zkb8JUg 2) Request

2) Compliance Document Rejection to enable re-submission (for example mid year insurance expiration) https://forms.office.com/r/HgVEQqPHGu

New PTA Officer?

These are a great way to get familiar with Memberhub and all the functions such as paying membership dues, logging in members, setting up fundraisiers, newsletters, etc.

GIVEBACKS WORKSHOPS

MEMBERSHIP REMINDERS

1) National PTA Membership Toolkit

Use these resources to promote membership within your PTA!

2) PAY YOUR MEMBERSHIP DUES MONTHLY!

Please be sure to pay your PTA membership dues and upload membership lists.

How to pay dues:

a)Givebacks (Easiest and preferred way!)

Easiest way to pay is by Givebacks under the Membership tab>Remit State Dues

Instructions here.

If you need to import your PTA members to Givebacks, please find instructions to do so here.

b) Mail dues payment and membership list to Virginia PTA State Office.

DUES INVOICE

3) MEMBERHUB SHOP TO GIVE (formerly Givebacks)

Shop to Give is a Givebaks program that allows for your PTA members and supporters (backers) to purchase from online and in person vendors and donate up to 1% of their purchase to your PTA. There are also cash back options for certain vendors as well.

*Book an Appointment*